PSC R617: SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERV — Federal Procurement Code

Description

Administrative Support Services

Includes

Includes: IT solutions with the primary purpose of managing federal records; All services necessary to manage electronic Federal records, digitization of physical records, document conversion services related to federal records and IT software, hardware, and equipment, where services are the predominate portion of the contract value.

Excludes

Excludes: IT solutions with records management capabilities where the primary purpose is other than managing federal records; Services related to the management, storage, organization, retrieval, transportation, and destruction of physical Federal records (PSC R616).

Notes

Note: As defined by 36 CFR 1220.18, Electronic Records Management is the planning, controlling, directing, organizing, training, promoting, and other managerial activities related to the creation, maintenance and use, and disposition of electronic records, carried out in such a way as to achieve adequate and proper documentation of Federal policies and transactions and effective and economical management of agency operations. An electronic record is defined as any information that is recorded in a form that only a computer can process and that satisfies the definition of a Federal record under the Federal Records Act. The term includes both record content and associated metadata that the agency determines is required to meet agency business needs.

Suggested adjacent classifications

PSC codes describe what the government buys. These related classifications help connect procurement codes to industries, commodities, and trade workflows.

Frequently asked questions

What is NAICS R617?

NAICS R617 is the North American Industry Classification System code for SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES. It classifies this business activity for statistical, regulatory, and government procurement purposes. Federal agencies use NAICS codes to collect and publish data about the US economy, determine SBA size standards, and set aside contracts for small businesses.

What licenses and permits does a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES need?

A SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES typically needs a local business license, a federal EIN from the IRS, and industry-specific permits depending on the sector. Check with your city or county clerk for a general business license, your state's professional or industry licensing board for any required occupational licenses, and your state's tax authority for a sales tax permit if you sell taxable goods or services.

How do I register a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES business in the United States?

To register a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES business, first choose your legal structure: sole proprietorship (simplest, uses SSN), LLC (personal liability protection, files with your Secretary of State), or corporation (Form 1120 or 1120-S). Register your business name (DBA) with your county if operating under a trade name. Obtain an EIN from the IRS at irs.gov/ein. Register with your state revenue department for any applicable taxes.

What tax forms does a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES file with the IRS?

Tax forms depend on your entity type. A sole proprietor files Schedule C with Form 1040 and Schedule SE for self-employment tax (15.3%). An LLC taxed as a partnership files Form 1065 with Schedule K-1s. A C-Corporation files Form 1120 (21% flat rate). An S-Corporation files Form 1120-S. All businesses paying employees file Form 940 (FUTA) annually and Form 941 quarterly. Estimated tax payments are made via Form 1040-ES four times per year.

Is SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES the right NAICS code for my business?

Your NAICS code should reflect your primary business activity — the one generating the most revenue or value. If SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES describes your main line of business, NAICS R617 is likely correct. If you have multiple distinct activities, you may need separate codes for statistical reporting. For federal contracting, your SAM.gov registration should use the code that best matches the work you perform. Review the official NAICS R617 description and exclusions to confirm it fits your operations.

Does a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES need a professional license or state board registration?

Many professional services — including lawyers, architects, engineers, accountants (CPA), real estate agents, insurance producers, landscape architects, and surveyors — require state licensing with education, exam, experience requirements, and ongoing continuing education. Operating without a required license can result in cease-and-desist orders, fines, and criminal charges. Even unlicensed professions should check for 'right to practice' laws. For example, some states restrict 'interior designer' title to licensed professionals.

Can a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES form an LLC, or does it require a Professional entity (PC/PLLC)?

Licensed professionals in most states cannot form a regular LLC and must instead form a Professional Corporation (PC), Professional LLC (PLLC), or Registered Limited Liability Partnership (LLP). This ensures personal liability for professional malpractice remains with the individual professional while protecting against the entity's business debts. All owners/members must hold the relevant professional license. Professional entities must file articles with both the Secretary of State and the licensing board, and entity names must include 'Professional,' 'PC,' or 'PLLC.'

Does a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES need E&O (Errors & Omissions) insurance?

Professional liability / E&O insurance protects a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES against claims of negligence, errors, or failure to perform professional duties. Many licensing boards require E&O as a condition of licensure (particularly for real estate, insurance, and certain design professionals). Even when not legally required, it is standard practice — commercial general liability policies exclude professional services. Policy limits typically range from $1M-$5M. Claims-made policies are most common, requiring 'tail' coverage when you stop practicing.

What engagement letter or contract does a SUPPORT – ADMINISTRATIVE: ELECTRONIC RECORDS MANAGEMENT SERVICES need to use with clients?

Every professional service engagement should be documented in a written letter of engagement or professional services agreement. It should include: scope of services (and what is excluded), fee structure (hourly, flat, contingent — and whether contingent fees are allowed by your profession's ethics rules), payment terms, limitation of liability clause (where permitted), dispute resolution method (mediation/arbitration), and termination conditions. State bar associations and professional societies typically publish model engagement letters. Oral agreements create significant liability risk.